Data Governance in planCoo: Let AI Explain What the Public Can See
By planCoo · August 2026
One of the principles behind planCoo is that information should be easy to share. That is why we support public company pages, project pages, and updates.
For many organizations this supports dissemination and visibility. It also lets you share relevant information with partners, stakeholders, and other external readers without requiring a planCoo license. Not every piece of information should be public. Some projects hold internal discussions, drafts, or material meant only for the team.
As more people publish across more initiatives, a simple question becomes hard: what can an external visitor actually see right now? Visibility is a connected network rather than a single master switch. A project might be public even if the parent company page is private, and groups carry their own access rules. Each setting can make sense on its own. The risk appears when they are reviewed in isolation.
This is where planCoo uses AI. It does not invent pages or change settings. It reads structured visibility data from the planCoo database and turns it into a plain-language explanation of your public footprint. The live checklist remains the source of truth.
Turning Complex Data Signals into Clear Explanations
The Data Governance feature consolidates live status flags, links, and parent-child permissions into a single view. This is where AI excels: interpreting structured facts, not inventing them.
By processing your organization's underlying settings, the AI connects the dots to deliver a concise, plain-language summary:
The AI evaluates how private and public spaces interact, ensuring a private company page is not mistaken for zero public presence when individual project URLs remain accessible.
Explanations are drawn directly from real-time system data. The AI cannot alter settings or generate fictional pages. If a discrepancy ever arises, the underlying checklist remains the absolute source of truth.
Context is prepared server-side, and generated explanations remain strictly within the private management view.
Clarity Before Surprises Happen
Whether hubs preparing for funding reviews, Erasmus+ teams verifying dissemination reach, or universities collaborating across borders, the same overview gives teams a shared picture they can discuss and act on.
Public pages let you share without asking every reader for a license. Data governance helps you see exactly what that sharing includes, using only the settings already stored in planCoo.